KYB software for onboarding companies and their owners
Verify a company in its official registry and record who owns and controls it. Every director, shareholder and beneficial owner is verified and screened, and the whole review stays in one case for your compliance team.
What a KYB case covers
A company is onboarded in one case: its registry record, its ownership structure, the people behind it and the checks on each of them.
The company’s registry record
When a company applies, its official registry is searched by registration number or name in 149 jurisdictions, including US states and Canadian provinces, and the reviewer confirms the matching record.
Its owners and controllers
Directors, shareholders, beneficial owners, trustees and the other roles your policies use are recorded with their ownership percentages, including companies that own the company, several levels deep.
Everyone behind it, verified
Each person and company in the structure completes the KYC requirements set for their role, and is verified and screened inside the company’s case.
Screening of the company
The company itself is screened against sanctions lists, adverse media, regulatory enforcement and insolvency records, and can be monitored for as long as it remains your customer.
A risk score for the company
The company’s risk score weighs its age, its jurisdiction, its business type and its screening results, and takes the registry result into account.
Official documents
Registry documents can be ordered from inside the case, from those the registry offers for the company, and are kept with the case when they arrive.
Registry verification at onboarding
The registry check runs as soon as the company submits its application. It searches the registry of the jurisdiction the company declared, by its registration number or, without one, by its name, and lists the companies it finds with their registration number, jurisdiction and the registry that publishes them.
The reviewer confirms the record that matches the applicant and marks the others as false positives. The company’s risk score includes the registry result: a confirmed record or a single clear result passes, and otherwise the scorecard warns or raises the risk level, as you set it.
The company’s registry profile
From a result, the reviewer opens the company’s profile as the registry records it: its name and trading names, the registration authority, status, legal form, dates and registration numbers, and its addresses.
Where the registry provides them, the profile also lists the company’s activities, its representatives, people and companies with their roles and start dates, and its capital and shareholdings, so the structure the applicant declared can be checked against the official record.
Official documents from the registry
Where the registry offers documents for the company, they can be ordered from the case or from a registry search. Each order shows its status and the expected delivery time, and the manager who placed it is emailed when the document is ready.
The documents are downloaded into the case, and the orders are listed in the application’s PDF report, so the evidence stays with the file.
Ownership structures
A structure is built from the company down: individuals and companies, each with the roles that fit the entity they belong to and, where your template asks for it, their ownership percentage. A member can itself be a company with members of its own, so a holding structure is recorded several levels deep.
The hierarchy view draws the company and its members, with each member’s roles. The applicant enters the structure or forwards a link to each member, and your team can add, edit and link members from the case.
Requirements for each role
Each role and entity type can have its own KYC requirements, set without code: for example, an identity document and a selfie with a liveness check for a director, or a copy of the trust deed for a trust.
Every member completes the requirements set for them through their own link, and their checks and risk score sit in the company’s case, beside the company’s own.
A risk score for the company
The company scorecard weighs the company’s age, its jurisdiction against the FATF lists, the Corruption Perceptions Index and the World Bank’s Control of Corruption indicator, cash-intensive business types, the devices and IP addresses used to apply, and its sanctions results.
Rules can warn, raise the risk level or reject, for example when a company is incorporated in a jurisdiction your policy restricts. The members’ own scores are shown beside the company’s.
Company search outside onboarding
Companies that do not belong to an application, such as a counterparty or a supplier, can be searched from the Search Databases page by name or registration number, in a country and, in the United States, a state.
From a result, the reviewer opens the company’s profile or orders its documents, and every search is kept so its results can be opened again.
Companies, trusts, foundations and partnerships
Companies limited by shares
Directors, shareholders, beneficial owners and authorised signatories.
Limited liability companies
Managers, members, beneficial owners and authorised signatories.
Trusts
Grantors, trustees, protectors, beneficiaries and beneficial owners.
Foundations
Founders, directors, supervisors, beneficiaries and beneficial owners.
Limited partnerships
General partners, limited partners and beneficial owners.
Any member
Individuals or companies, with observers and other roles where your policy needs them.
Beneficial owners and UBO discovery
Beneficial owners, declared and verified
Beneficial owners are declared in the structure and verified through their own KYC, with the registry’s representatives and shareholdings to check them against.
For structures that need more research, such as layered holdings across several jurisdictions, UBO discovery is available on request through our KYB Concierge service.
Ask about UBO discovery
Contact usCoverage
Registry checks in 149 jurisdictions
Company search and registry profiles are available in 149 jurisdictions, including US states and Canadian provinces, with official documents where the registry offers them.
KYB Concierge
For a company registered outside these jurisdictions, our specialists may be able to source its official records through KYB Concierge, a separate service quoted per request.
KYB across the platform
Screening and monitoring
Companies and all their members are screened against sanctions lists and adverse media at onboarding, then monitored at an interval set by their risk level.
Through the API
Corporate applications, company searches and AML searches are all available through the REST API, alongside identity checks and risk scoring.
Corporate and trust service providers
Corporate and trust service providers use the same structures and checks for the companies, trusts and foundations they form and administer for their clients.
Questions about KYB
What is KYB software?
KYB (know your business) software verifies a company before you take it on as a customer: that it exists and is registered as it claims, who owns and controls it, and whether the company or the people behind it are sanctioned or otherwise high-risk. It brings the registry check, the ownership structure, the checks on each person and the review into one case.
How does KYC-Chain verify a company?
When a company submits its application, its official registry is searched by registration number or name in the jurisdiction it declared. The reviewer confirms the matching record, opens the company’s registry profile to compare its representatives and shareholdings with the declared structure, and can order official documents from the registry. The company is also screened and given a risk score.
Which countries’ company registries are covered?
Registry checks cover 149 jurisdictions, including US states and Canadian provinces. For a company registered elsewhere, our KYB Concierge service may be able to source its official records, quoted per request.
How are ultimate beneficial owners identified?
Beneficial owners are declared in the company’s structure, with their ownership percentage where your template asks for it, and verified through their own KYC. The registry’s representatives and shareholdings give the reviewer an official record to check them against. For structures that need more research, UBO discovery is available on request through KYB Concierge.
Can trusts and foundations be onboarded?
Yes. Trusts, foundations, limited partnerships and LLCs each have the roles that fit them, such as trustee, protector, founder or general partner, and each role can have its own KYC requirements.
Can official registry documents be ordered?
Yes, where the registry offers them for the company. Documents are ordered from the case or from a registry search, the manager is emailed when each one is ready, and the orders are listed in the application’s PDF report.
Are companies monitored after onboarding?
Yes. The company and its members can be screened again at an interval set by their risk level, from daily to annually, and changes are sent to the assigned managers for review.
See KYB set up for your business
Book a demo to see a company onboarded with your own requirements, from the registry check to the last beneficial owner, or open an account and try the platform in the sandbox with simulated checks.
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